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Planning Our Return to Campus: Faculty & Staff

NOTE: This is the most up-to-date information regarding the return to campus. This page will be updated as new information arises. See our latest updates below, flagged by date.

These unprecedented times have required us all to be agile and accommodating, and your flexibility, solidarity, and leadership is greatly appreciated. We may not be working in the same buildings or even the same towns, but through communication and dedication, we have remained focused on our students and how to best provide them with a meaningful college experience despite the challenging circumstances.

Endicott College is dedicated and committed to providing a safe and healthy work environment for all employees. As of June 1, Endicott began Phase I of its reopening with a limited group of personnel returning to campus, including members of the President’s Council, academic deans, and those in certain roles authorized by the vice presidents. This web page is intended to help faculty and staff plan as we continue to strategically reopen campus and shift from remote work to on-campus work. The guidelines outlined are based on guidance and directives from the Centers for Disease Control and Prevention (CDC) and the Massachusetts Department of Public Health (DPH) related to COVID-19. As this is an ever-changing situation, this web page will be regularly updated to reflect any new changes.

We are all in this together, and I know this community is ready to do whatever we can to help one another. Your patience and understanding is greatly appreciated as we begin our gradual transition back to campus and our new normal.

A Phased Approach

The Reimagine Endicott Task Force has been working on many initiatives for a safe return to campus. We appreciate your patience as we navigate all of the changes, precautions, and preparations required. Large-scale College events, individual classrooms, residence halls, and faculty/staff meeting spaces are part of the task force’s planning and have been top of mind for many of you. With clear safety requirements in place, Endicott is returning to a campus where our faculty and staff will host students in seated classroom environments. 

On March 23, 2020, Massachusetts Governor Charlie Baker issued an emergency order requiring all businesses and organizations that do not provide “COVID-19 essential services” to close their physical workplaces and facilities. That order expired in May. Therefore, all faculty and staff who have not returned to campus yet will return using a phased approach starting August 3, with all returning by August 17. It is the expectation of our students and their families that we offer an in-person classroom experience and on-campus programming.

In June, Provost Beth M. Schwartz, Ph.D., sent out a request for information to faculty related to their intent to return to campus. Replies were used exclusively to determine classroom space planning and scheduling. Those faculty and staff who feel that they may not be able to return to campus have several options.

  • If you believe personal underlying health conditions preclude you from being on campus, you may apply for an accommodation under the Americans with Disabilities Act (ADA).
  • Those without personal underlying health conditions who are unable to return to campus may apply for accommodations under the Family Medical Leave Act (FMLA).
  • Those who do not qualify for an ADA accommodation or FMLA have the option to work with their manager on a semester-long reduction of hours or a leave of absence.

Where necessary, the divisional vice presidents may ask some employees to work remotely for some portion of their workweek.

Creating a Safe Workplace

  • Access to Campus

    Faculty and staff returning to campus should plan to park in the appropriate parking lots, as normal. The shuttle will not be running. Once its schedule resumes, faculty and staff will be notified.

    Open access to all campus buildings will begin on Monday, August 10.

    Approved vendors are permitted in accordance with the vendor approval process that is in place. All vendors visiting campus will be logged by the department receiving the vendor and must adhere to the COVID-19 protocol guidelines in place.

     
  • Coronavirus Testing & Contact Tracing

    The goal of testing the Endicott College community is to detect cases of COVID-19 and quickly move individuals who test positive into environments where they can get needed medical attention and prevent the spread of the disease. We will be utilizing PCR testing through the Broad Institute at re-entry to the campus and throughout the semester. All COVID-19 testing, completed on campus will be free of charge to students, faculty, staff, and any visitors approved by College officials.

    The PCR testing is the most accurate method currently available for detecting the COVID-19 virus. The test sensitivity is between 80-90% depending on the method of sample collection and the viral load of the individual. We will use the Anterior Nares (AN) collection method using self-collection under observation of a medical professional. PCR tests also have an extremely low false positive rate. The Broad testing laboratory is capable of processing very large numbers of tests daily and we expect a 24-hour return of results. 

    The testing protocols will be updated based on emerging epidemiological research. We will also continue to follow the research on contact tracing which we are implementing in conjunction with the Public Health Nurse from the Beverly Board of Health.

    When the Broad Institute lab runs each test for COVID-19, they check for the virus and the presence of human ribonucleic acid (RNA). This means that if someone did not swab their nose, the test would come back invalid because no human RNA would be found on the sample. 

     

    What else happens to your specimen when it arrives at the Broad Institute? Click here to learn more.

     

    Procedure:

    • Faculty, staff, and students will continue to receive surveillance tests based upon the frequency of their movement off and on campus. All staff and faculty who are teaching in a classroom will be tested weekly through the month of September, and staff and faculty not teaching in a classroom will be tested every other week. All students will be tested weekly through the first month. Beyond September, we will evaluate the frequency of testing based upon internal and external data, including local and state positivity rates and Centers for Disease Control and Prevention (CDC) guidelines.
    • As of  September 1, Endicott launched the CoVerified app which is the portal into our COVID-19 community health services. If you are having trouble downloading or signing into the CoVerified app, please submit a ticket to our Information Technology (IT) Department through Freshservice. Everyone in the community must use this app to securely access health systems for the following tasks:

      • Completing daily self-attestation symptom reports
      • Scheduling testing
      • Checking test results
      • Displaying health compliance status
    • The health information from Coverified will be available only to you and to medical professionals assigned for oversight in conjunction with the Health Center. It will be used for no other purpose than monitoring your health relative to COVID-19.
    • If you have tested positive for COVID-19 in the past 90 days, you should not be tested again. Please reach out to the COVID-19 coordinator at covidinfo@endicott.edu.
    • The process is safe and takes only a few minutes.
    • All test results will be communicated to the ordering practitioner, the Interim COVID-19 Coordinator James T. Daley, and the Beverly Board of Health. Negative results will be communicated directly to the individual through the Care Evolve platform.
    • Positive results will be communicated through the COVID-19 Coordinator and those testing positive will be asked to stay at home or leave campus immediately to return home. They will follow the isolation policy set forth by the Centers for Disease Control and Prevention (CDC) and the Massachusetts Department of Public Health (MA DPH). They should follow up with their primary care provider regarding symptom checking and health status while in isolation. Students who cannot return home will be provided campus housing in the Village Apartments and will be monitored by the COVID-19 Coordinator throughout the 10-day or greater isolation. Faculty and staff should follow up with their hiring manager and with human resources regarding teaching and work responsibilities while in isolation.
    • Contact tracing of all close contacts will be conducted in collaboration with the Beverly Board of Health and contacts will be informed of the need to quarantine according to CDC and MA DPH guidelines. The COVID-19 Coordinator will monitor all students in quarantine.
    • Meals, personal items, and mental health services will be provided for all students who remain in isolation or quarantine on campus.

    COVID-19 Testing Center Hours Starting October 13 | Interfaith Chapel
     
    Monday:        9 a.m.–noon & 1–3 p.m.  
    Tuesday:        9 a.m.–noon & 1–3 p.m.
    Wednesday:  9 a.m.–noon & 1–3 p.m.  
    Thursday:     9 a.m.–noon & 1–6 p.m. Extended hours.
    Friday:          9 a.m.–1 p.m.

     
    You must schedule your test using the CoVerified app. Once you download the app, click on the testing tab to book an appointment. Walk-in appointments are not available and will not be allowed. The daily symptom tracker within the app should also continue to be utilized.

    Please schedule your tests accordingly: weekly for faculty teaching in a classroom and every other week for employees working on campus who are not teaching in a classroom until further advised.

    Faculty, if a student informs you that they are ill, please advise them to stay in their room and immediately contact the health center. Then inform the COVID-19 Coordinator at covidinfo@endicott.edu.

    Faculty and staff members who feel ill should stay home and contact their supervisor and primary care provider for further guidance.

    Volunteers Needed
    One of the things that makes Endicott College special is that our community always chips in to make things happen. With the testing center up and running Monday–Thursday weekly, we are looking for more volunteers to staff the center. 

    If you have any questions or are interested in volunteering, please reach out to COVID-19 Testing Center Project Manager & Assistant Athletic Director Mark Kulakowski at 978-232-2337 or mkulakow@endicott.edu

     

  • Classrooms & Buildings

    All classrooms and shared spaces have been reviewed and set up to maintain a 6-foot social distance between students, their peers, and faculty members. Personal protection equipment (PPE) stations including sanitizing wipes, masks, and gloves have been installed inside of each classroom to ensure all students and faculty have easy access to disinfect all surfaces, computers, and technology regularly. Other safety measures include the following.

    • All faculty will be provided with their own dry erase markers and erasers to lessen the number of shared surfaces.
    • While in the classroom or in any common area, masks that fully cover the mouth and nose will be required. Those not willing to wear a mask will be required to leave campus.
    • To assist with contact tracing if the need arises, all students will have assigned seating in each classroom. Room templates will be provided to each faculty member to assist in assigning seats.
    • Each door handle and other frequent touch points of Endicott’s more than 50 buildings have been coated with a special, anti-microbial coating to help protect surfaces from retaining mold, algae fungi, and other viruses.
    • Filter ratings have been increased on heating, ventilation, and air conditioning (HVAC) systems in buildings. HVAC systems have also been set to bring in more outside air and to circulate air in buildings more frequently.
    • Drinking fountains will not be operational; however, bottle fill stations will continue to be available.
    • All restroom hand dryers in administrative and academic buildings will be turned off and paper towels will be made available.
    • Faculty and staff members are asked to disinfect their workspace at the start of every class session; and practice routine cleaning and disinfection of frequently touched objects and surfaces such as workstations, keyboards, telephones, handrails, and doorknobs.
    • Academic buildings will be open and operating under normal hours as posted per building. Cleaning of buildings will occur from 11 p.m.–7 a.m. and on weekends.
    • Building doors remain closed to allow for effective HVAC air circulation and filtration, and are marked as entrances or exit to help control one-way traffic.
    • Hallways are marked as one-way wherever possible with signage and decals to indicate traffic flow.
    • Every elevator has capacity signage. Sanitizing hands before entering elevator and after leaving elevator is recommended.
    • Maximum capacity for common areas has been posted.
    • Everyone is expected to follow traffic flows as instructed in hallways, stairs, classrooms, etc., which may mean walking a longer route to the desired location. However, for emergencies, everyone should proceed to the closest exit, regardless of directional arrows.
    • Faculty, staff, and students are expected to disinfect shared surfaces and equipment prior to use (computers, counters, copiers, etc.).
    • Faculty, staff, and students are asked to follow a “leave no trace” policy and dispose of PPE properly; throw away your own trash including wipes and gloves.
    • Decals clearly mark where classroom seats should be (student space) and designated faculty area is marked, allowing for clear distancing. All students will have assigned seating in classrooms and seating charts must be strictly followed. Group work must happen from assigned locations. Room templates will be provided to faculty and floor plans are posted on the wall.
    • The microphones and cameras in the classrooms are set to be ready for usage as long as the classroom computer is on and awake. Not physical contact with either device is needed for basic usage. If a different camera angle is desired, please use a gloved hand to change the camera angle and remember to return it to its original position when done. DO NOT USE SANITIZING WIPES ON THE CAMERA LENS.
    • Faculty is asked to limit the use of paper handouts. Post handouts on Canvas or send via email. Ask students to bring course materials with them to class. Faculty and staff should limit use of copier and paper. Go electronic whenever possible and use these protocols as an opportunity to be green.
    • Faculty is encouraged to leave classroom doors open, but this is not required.
    • Outdoor classroom space is first come, first served and must adhere to social distance guidelines. Faculty should maintain seating chart for outdoor classes.
    • Students should leave class immediately after (no conversations with other students of faculty) to clear the room quickly and efficiently.
    • No students can enter a classroom for an upcoming class until the last class fully exits.
    • Food and drinks are not allowed in the classrooms.
    • Faculty and staff should limit the changes to bulletin boards. The person changing board should wear gloves. No takeaway items should be offered on the boards.
    • PPE stations in each classroom will be replenished by housekeeping. If refills are needed, notify the department’s administrative assistant to put in a work order.
    • Kitchens used by faculty and staff: individuals should clean surfaces and appliances before and after use. Refrigerators and microwaves should not be moved to faculty offices. Clean and dry inside of microwaves and refrigerators as needed.
    • Eat and drink in offices, not in common areas or kitchens.
    The deans of our nine schools reviewed all classes. Based on each classroom space and the maximum number of students possible given the 6-foot social distance requirements, it was determined whether a class can meet as a whole in a seated environment, or if a class needs to be split into smaller groups and taught in a hybrid model. For the hybrid model, the faculty member is in the classroom with a portion of enrolled students, while other students access the course remotely. We have a number of different hybrid models, all of which involve the student in a seated class at some point. Technology has been added to every classroom allowing those students who are sick or quarantining to have access to their classes.

    At this point, 95% of more than 1,000 classes will be taught in a traditional seated, hybrid seated, offsite, or traditional remote format; 70% of classes are fully seated in person. Only 71 out of 1,000 classes will be taught remotely. 
  • Social Distancing

    Everyone on campus should maintain a minimum of six feet of distance from one another to the greatest extent possible and wear a mask or face covering if in a public place. Endicott has purchased 6,000 washable, branded masks for faculty, staff, and students, as well as 10,000 disposable masks to have on-hand for campus visitors and to be placed at various locations for use as needed. Faculty and staff should request any mask needs through their supervisor, dean, or VP using the College’s Work Order system. Directional, social distancing, and CDC guidelines signage is being produced and will be installed all over campus in key traffic locations including restrooms, elevators, and building entrances.

    The College has surveyed every classroom on campus to determine socially distanced layouts that comply with recommendations. Several scenarios are being considered, and when final, floors and seats will be marked to identify properly spaced locations for students, with consideration of some larger classes meeting in a hybrid format. Common areas are being assessed and may be repurposed as additional learning space to promote safety and social distancing.

  • Masks & Face Coverings

    As we return to on-campus work, all employees must wear a mask or face covering when in the presence of others. The College will provide a disposable mask if one is needed. Masks or face coverings must completely cover the mouth and nose. If you choose to wear a reusable face mask or covering, remember to wash it frequently.

    When you are sitting in your office or an enclosed private workspace alone, you do not need to wear a mask or face covering. Avoid touching your eyes, nose, or mouth when removing your mask, and wash your hands immediately before and after removal.

    Wear Your Face Covering Correctly

    • Wash your hands before putting on your face covering.
    • Put it over your nose and mouth and secure it under your chin.
    • Try to fit it snugly against the sides of your face.
    • Make sure you can breathe easily.

    See CDC guidelines on how to wear a mask.

  • Hygiene Protocol

    In order to reduce the risk of transmission, Personal Protective Equipment (PPE) Stations will be provided in classrooms and locations, as needed, including: gloves, masks, wipes, and hand sanitizer. Faculty and staff should request any PPE needs for their office through their supervisor, dean, or VP using the College’s Work Order system. All PPE will be delivered by Physical Plant to appropriately designated areas.

    Physical Plant has been busy applying anti-microbial coating to all door handles across campus including offices, classrooms, bathrooms, entryways, residence halls, etc. All high touch areas will be cleaned and sanitized regularly, no less than twice daily, by Physical Plant using EPA registered products. Avoid sharing use of office materials/ equipment or be sure to disinfect equipment between use (e.g., telephones, printers, fax machines).

    Please be smart and consider the number of others in a common area, such as a kitchen or business hub workspace, and whether or not you can maintain an appropriate social distance. After using a common area, please be sure to utilize the provided sanitizing wipes and wash your hands.

    In addition, to help our community stay safe, it’s important to make these behaviors part of your daily routine:

    • Maintain good social distance (at least 6 feet).
    • Wash your hands often with soap and water. If soap and water are not available, use a hand sanitizer that contains at least 60% alcohol.
    • Routinely clean and disinfect frequently touched surfaces.
    • Wear a cloth face covering or mask in shared spaces at all times while on campus.
    • Do not touch your eyes, nose, and mouth.
    • Cover your cough or sneeze with a tissue, then throw the tissue in the trash and wash your hands.
    • Stay home from work when you feel sick.
  • Proper Hand Washing
    Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry. Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Cleaning Your Workspace

    Endicott has purchased 10,000 pairs of gloves to keep our Physical Plant department safe as they work to clean and sanitize the campus more frequently. However, given this highly-sensitive situation, employees are asked to do their part to disinfect their workspace at the start and end of every day. Practice routine cleaning and disinfection of frequently touched objects and surfaces such as workstations, keyboards, telephones, handrails, and doorknobs. Dirty surfaces can be cleaned with soap and water prior to disinfection. Faculty and staff should request any PPE needs through their supervisor, dean, or VP using the College’s Work Order system.

  • Meetings
    As we resume our on-campus work, employees should continue to host meetings virtually. Utilize Zoom and other remote-meeting technology instead of scheduling in-person meetings. If meeting in-person is essential, then the number of attendees must be limited so that all attendees can properly socially distance and face coverings are required.
  • Food & Dining Options

    All campus dining options have been outfitted with a tap-pay system, eliminating the need to hand your Gull Card to a dining services employee to be swiped. Where seating is offered, tables will be spaced according to social distance guidelines. Stations that were previously self-serve, will now provide service by a staff member.

    The dining hall is outfitted with a density counting system that will display the number of people and percentage of capacity currently occupied in each space, alerting students, faculty, and staff if they can enter. See the current density count.

    Sodexo, our dining services partner, launched its “Reopening with Resilience” effort that includes the following:

    • Callahan Dining is offering to-go meals available from all stations, during all meals. Customers may simply ask to have their meal packaged for takeout. Items like salads, desserts, and beverages are also available for takeout.
    • Callahan Dining is opening earlier for brunch on the weekends starting at 9:30 a.m. and earlier for dinner Friday–Sunday at 4:45 p.m.
    • Natural! smoothie station is turning into an express to-go location during lunch and dinner, Monday–Friday. Simple Servings entrée and sides, along with  bottled water, dessert, and fruit will be available. Simple Servings is usually our busiest station, so this change allows for a popular food option, as well as a choice for customers with food allergies, to be easily accessible.
    • Einstein Bros. Bagels is converting to 100% online ordering only through the Bite app. Orders can be picked up from a tent on the patio just outside the eatery.
    • Gully’s is offering express lunch and dinner Monday–Friday.
    • The Lodge will add an express dinner seven nights a week.
    • The Fountain Café at the Wylie Inn will offer a continental breakfast, Monday–Friday.
    • There will be a designated pick up area for faculty and staff.

    It is strongly encouraged that you bring meals from home. If obtaining food from a dining site on campus, it is required that you wear your face covering. If you are eating in your work space, maintain six feet of distance between yourself and others. Eating alone is encouraged. Observe occupancy limits and avoid crowding of break rooms. Remember that communal food sharing has the potential to spread illness, so do not share food or drinks. Be sure to wash your hands before eating. Clean and sanitize your food preparation surfaces and high-touch areas.

  • Self-Administered Wellness Check
    It’s critical that we work together to ensure each other’s health and safety. Every day before coming to work, you are required to self-monitor for symptoms and check your temperature. If you have any of the symptoms listed below, do not report to work. Instead, contact your primary care provider and notify your supervisor.
     
  • COVID-19 Symptoms

    People with COVID-19 have had a wide range of symptoms reported—ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:

    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea

    This list does not include all possible symptoms. Keep in mind that it is the responsibility of each employee to monitor their own health. If you are feeling ill or are experiencing symptoms of an illness, please contact your healthcare provider immediately and do not come to campus. Human Resources can be contacted to learn more about COVID-19-related absences from work.

    If you have been in close contact with someone who has tested positive for COVID-19, who is being tested for COVID-19, or who has concerning symptoms, you should stay home. If you feel symptoms arise while on campus, leave and call your primary care provider, and notify your supervisor for the purpose of cleaning/disinfecting and contact tracing. Physical Plant has a specific protocol to properly clean areas suspected of infection with COVID-19 and will enact this as needed. 

    Endicott College will be using the Coverified app to conduct a daily monitor of COVID-19 symptoms amongst the students, faculty, and staff. Anyone presenting with symptoms of COVID-19 will not report to work or class. Students should immediately contact the Health Center for assessment and testing. Faculty or staff members should contact their primary care provider. Do not go to the Endicott COVID-19 Testing Center if you have symptoms or feel ill.

     

    The College is also implementing asymptomatic surveillance testing on campus and following Centers for Disease Control and Prevention (CDC) protocols related to positive COVID-19 tests. James T. Daley, the Interim COVID-19 Coordinator, is working with the Beverly Board of Health on reporting and monitoring of positive cases and tracing contacts. The College has hired three qualified nurses who will assist in contact tracing on campus. 

  • Vehicle Registration Information

    All faculty and staff decals are set to expire August 31, 2020. Vehicle registration for the Fall 2020 semester will begin on Monday, August 3, 2020.

    You will need to apply for a new decal by completing the online registration form at endicott.edu/trafficoffice. You will receive your decal through interoffice mail or at the address you use to register.

    For registering a vehicle on campus, please:

    • Visit endicott.edu/trafficoffice and click on the vehicle registration form;
    • Log in with your MyEndicott information;
    • Enter your vehicle information and submit.

    Please note that if, at some point, you need to register a different vehicle, you will need to deactivate the initial vehicle to register a new one.

    All faculty and staff are authorized to register two vehicles which would require two separate registration forms.

  • Resources & Contact Information

    Endicott is committed to providing a healthy and safe work environment for all College employees. Please use the following resources for support needed during this time.

    Endicott’s main return to campus webpage

    endicott.edu/returntocampus

    Reimagine Endicott Task Force

    Reach out the Reimagine Endicott Task Force with questions or concerns at contact@endicott.edu. For a full list of members of the Reimagine Endicott Task Force and sub-task forces, visit endicott.edu/returntocampus

    Human Resources

    humanresources@endicott.edu

    Physical Plant

    Rick Gagnon, Director of Facilities

    rgagnon@endicott.edu

    Joshua Lynch, Environmental Health & Safety Manager

    jlynch@endicott.edu

    Centers for Disease Control & Prevention (CDC) 

    World Health Organization (WHO)  

    Commonwealth of Massachusetts

    Massachusetts Department of Public Health

  • COVID-19 Second Wave Considerations
    The Commonwealth of Massachusetts and the federal government will provide guidelines in the event of a second wave and the College will make decisions according to those guidelines. A model of spread scenarios on campus is being developed.