TitleAdministrative Assistant Graduate Programs in School of Nursing
Provides administration and clerical support to the associate directors of the graduate master’s programs, the associate director of the RN to BSN program, and the director of the PhD in nursing program. Provides coordination of the clinical sites for the nurse practitioner programs and assists with internships and clinical placements.
OVERALL RESPONSIBILITIES: Assist the School of Nursing in preparing marketing materials; scheduling off-site location visits; acquiring, organizing, and tracking contract agreements with preceptors and internship/clinical sites; and assisting in overall administration and clerical functions related to the graduate and RN to BSN nursing programs. Interface with Van Loan administrative personnel in supporting the functions of admissions, course scheduling, student advising materials, and issues related to graduation.
- Provide graduate nursing administrators with administrative and clerical support, including handling projects, data and word processing, internet accessing, filing, answering phones, tracking inquiries, maintain student database (accepted or in process), and providing information to students, faculty and others as needed.
- Prepare marketing materials such as packets for off-site recruitment events. Update materials or nursing website as needed.
- Prepare and utilize Microsoft office suite in support of department meetings, communications and presentations including Word, Excel, Powerpoint, as well as Gmail and Google Drive, for general purposes and to accomplish the following additional tasks: mail merges, spreadsheets, schedules, telephone contact list, and calendars.
- Under the direction of the dean and associate directors assist with the clerical component of clinical placements and tracking of students as assigned. Process preceptors/adjunct faculty into Emedley system. Process and maintain clinical affiliation agreements, clinical agency and site evaluations, clinical confirmation letters, and clinical orientation paperwork/documentation. Maintain Massachusetts Centralized Clinical Placement (CCP) site, request and renew clinical placements, update instructor information, track online orientation (students and faculty). Maintain CastleBranch system overseeing, entering and tracking student immunizations, CPR, national criminal background checks. Schedule classes/clinicals, create registration grids, etc.
- Field phone calls and emails from students, clinical placements, host sites, and others and assist in resolving concerns. Bring issues to associate director of the FNP program to resolve as needed.
- Oversee departmental requisitions and expenditures and mange in relation to the School’s operating budgets. Maintain business office supplies and assist with arranging copier and printer repairs. Maintain and distribute payroll sheets for biweekly payroll.
- Prepare accreditation materials, including charts, syllabi, survey exit, and first-year alumni databases as needed.
- Interface with Van Loan administrators in admissions, registration, financial aid, course scheduling, etc. in the offerings of graduate nursing and RN to BSN programs and the students’ admission and registration processes.
- Perform clerical support functions (word processing, emailing, faxing, typing and data entry) and respond to administrative requests.
- Perform other duties as assigned.
- Bachelor’s degree required.
- 2-4 years of office experience; some knowledge of nursing or health professions programs preferred.
- Information technology skills including databases, computer application skills, internet accessing experience, and experience with institutional databases.
- Excellent organizational and interpersonal skills.
- Must be flexible and able and willing to handle multiple tasks.
- Must be able to work occasional evening and weekends as requested.
To apply for a position, please send a letter of application, resume and names and phone numbers of three references to:
376 Hale Street, Beverly, MA 01915
FAX: (978) 927-0084
Endicott College is accredited by the New England Association of Schools and Colleges.
Endicott College is an affirmative action/equal opportunity employer and is committed to the principles of equal employment and complies with all federal, state, and local laws and regulations advancing equal employment. The College's objective is to employ individuals qualified and/or trainable for open positions by virtue of job-related education, training, experience, and qualifications without regard to sex, race, religion, color, age, physical disability, sexual orientation, national or ethnic origin or citizenship, veteran status, genetic information, pregnancy, or any other status protected by law.